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AIMS System and Services Agreement Page 20 of 60
9.1.2 With respect to any Services performed under Item 4, on Exhibit M,
"General Services," Work Authorizations must be issued in accordance
with the provisions of this subsection. Any such Services shall be subject
to the approval of the Contract Administrator, Purchasing Director, or
Board, as appropriate, pursuant to the terms of this subsection. Work
Authorizations shall be in a format similar to the samples attached in
Exhibit I, depending upon the award authority.
(a) Before any Services are performed pursuant to Item 4, "General
Services," the Contractor shall supply the Contract Administrator
with an estimate for all charges expected to be incurred for such
Services, which estimate shall be reviewed by the Contract
Administrator and the Contractor and a final amount for
Contractor's compensation shall be approved in the manner set
forth below.
(b) Work Authorizations that will cost County Thirty Thousand Dollars
($30,000.00) or less shall be signed by Contract Administrator and
Contractor, using the applicable Work Authorization Form included
in Exhibit I.
(c) Work Authorizations that will cost County more than Thirty
Thousand Dollars ($30,000.00) and up to $100,000.00 shall be
signed by County's Purchasing Director and Contractor. Work
Authorizations that will cost County more than One Hundred
Thousand Dollars ($100,000.00) shall be signed by the Board and
Contractor. Work Authorizations within the Purchasing Director’s
delegated authority shall be prepared using the applicable Work
Authorization form included in Exhibit I. Work Authorizations that
require approval by the Board shall be prepared using the
applicable Work Authorization form included in Exhibit I.
(d) Any charges in excess of the amount approved in a Work
Authorization for General Services shall require a modification
thereto approved by Contract Administrator, Purchasing Director, or
Board as follows: Contract Administrator shall sign in instances
where the cumulative total of the modifications (the amount
approved in the original Work Authorization plus the modifications
thereto) does not exceed Thirty Thousand Dollars ($30,000.00).
County’s Purchasing Director shall sign in instances where the
cumulative total of the modifications exceeds Thirty Thousand
Dollars ($30,000) but does not exceed One Hundred Thousand
Dollars ($100,000.00). The Board shall sign in those instances
where the cumulative total of the modifications exceeds One
Hundred Thousand Dollars ($100,000.00). Notwithstanding
anything contained in this subsection to the contrary, Contractor's
Exhibit 3
Page 20 of 278
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